<x-rich>Please find below for your information (also attached in RTF format), the Minutes of the Second ADNA Board Meeting. Peter Gerrand Secretary, ADNA --------------------------------------------------------------------- Minutes of Second ADNA Board Meeting 18th August 1997 Held 2.00 to 6.00 pm at offices of Melbourne IT in Carlton, Victoria 0. Present: Name Representing Email Address (1) Directors Luke Carruthers (Chairman) intiaa luke§magna.com.au Peter Gerrand (Secretary) Melbourne IT ceo§MelbourneIT.com.au Mark Hughes (Treasurer) Tradegate mark.hughes§ccamatil.com Simon Hackett SAIA simon§internode.com.au Allan Horsley ATUG horsleya§atug.org.au Kevin Dinn AIA kevin§zip.wm.au Michael Malone ASN.AU mmalone§ii.net Peter Cooper WAIA comrade§obverse.com.au (2) Observers Kate Lance ISOC-AU clance§connect.com.au Terry Grosvenor-Jones DoCA tgrosven§dca.gov.au Ron Cameron ACCC ron.cameron§accc.gov.au Leni Mayo Top Level Registries leni§toplevel.com.au Iain Morrison AVCC avc-it§unimelb.edu.au Doug Osborn (Minutes) Melbourne IT doug§MelbourneIT.com.au 1. Documents Tabled 2/1 Agenda 2/2 Company Register Index 2/3 Memorandum of Association & Articles of Association 2/4 Minutes of 1st Annual General Meeting of 23/6/97 2/5 Minutes of Board Meeting #1 of 23/6/97 2/6 ISOC-AV Proposal 2/7 Leni Mayo: DNA Terms & Conditions 2/8 Kevin Dinn: DNA Selection Criteria 2/9 Australian Domain Size Summary 2. Minutes of Meeting #1 (doc. 2/5) and Business Arising Moved by Allan Horsley: that the Minutes for the previous Board Meeting be accepted. Carried unanimously Action Points from Previous Meeting: Nominations for independent Chair: no other nominations were received. Luke Carruthers and Peter Gerrand are to meet the current nominee and try to persuade him to accept. Software for multiple DNAs: Michael Malone reported that a technique had been proposed and a distribution list has been created. No further action was considered necessary. Drafting of DNA Code of Practice and Selection Criteria - done. Setting up the ADNA account: See Treasurer's report Drafting Selection Criteria for new 2LDs - done, but resulted in a list of current issues needing to be resolved. Press Release - produced and sent on the dns mailing list. Distribution of documents - done 3. Appointment of a Solicitor Moved by Peter Gerrand: that Phillips Fox be appointed as solicitor to ADNA. Carried unanimously 4. Treasurer's Report The Treasurer reported that the currently issued cheques should be cancelled as they have gone astray. No expenses have been incurred to date other than the Phillips Fox fees (currently $10,600 estimated due). All directors are requested to pay an additional $1000 fee (payment in advance for next year's subscription). Michael Malone, DNA for asn.au, is not required to pay the fees, as asn.au is a non-fee-charging domain. Action A8: the Treasurer to provide details of official account for Members to arrange direct deposit of fees for 1997 and 1998 (by 15 September). 5. Membership and Structure of ADNA Discussion initially centred on the introduction of a third membership category for any interested parties that are excluded by the current Memorandum and Articles of Association (M&A). It was pointed out that the recently formed ACIF (Australian Communications Industry Forum), also an industry self-regulatory body, has been structured to accommodate both not-for-profit associations and for-profit companies, with a fee structure based on annual revenue. ACIF also allows for an Assembly of all Members to approve policies. The meeting agreed that á Much could be gained from studying the ACIF M&A á The current ADNA articles are too broad and do not adequately state ADNA's objectives. ISOC-AU's concerns were discussed at length, including the need for separation between the social objectives of the ADNA policy and the implementation/regulatory policies, as well as the need for adequate representation for 'non-commercial' DNAs. Ron Cameron stated the ACCC's concerns as being principally that competitive markets are not diminished, and that consumers are protected >from misleading or deceptive conduct. It was agreed that as part of an improved structure for ADNA, 'reference panels' would be set up to develop the DN policies needed for each of the major sectors of end-users: commercial, educational and government. It was agreed that the relevant end-users of each sector need to be adequately represented on each panel before ADNA can endorse policies for that sector. The commercial sector would include com.au, net.au, possibly org.au and asn.au, and any additional 2LDs to serve the needs of the general Australian business sector. The educational sector would include edu.au and any additional 2LDs to serve the needs of this sector, which includes the primary, secondary and tertiary educational sectors in Australia The government sector would include gov.au and any additional 2LDs to serve the needs of this sector, which includes all levels of government in Australia. It was considered that ADNA's current membership provides good representation of end-users of the commercial sector but inadequate representation of end-users of the educational and government sectors, and their participation in the Reference Panels would be encouraged. Some support was given to the suggestion that additional panels be created for non-profit organisations and other sectors. Action A9: A Working Group on ADNA Structure, consisting of Kate Lance*, Michael Malone, Peter Gerrand, Iain Wilson and Luke Carruthers, is tasked with rewriting the M&A, taking into consideration the ACIF model, AVCC wishes, and the ISOC-AU proposal. The new proposal should clarify the objectives of ADNA, the use of the Reference Panels to develop policies, and the processes for developing and endorsing policies, including public consultation. The Working Group is to transmit its proposals first to the Board (by 15 September) for consideration, after which the Board will disseminate a proposal to the wider Internet community via the dns§intiaa.asn.au mailing list. *Kate indicated that she would be able to contribute to this Working Group only after mid-September. Action A10: Iain Morrison to provide input on what amendments the AVCC would like to see in the M&A. 6. Creation of Additional 2LDs (Second Level Domain Names) ADNA will consider the creation of additional 2LDs. It was agreed that any proposed new 2LD must have a stated purpose and policy, before it will be considered by the relevant Reference Panel. 6.1 Commercial Reference Panel Various "Reference Panels" will be created to look at additional 2LDs within a particular "sector". Action A11: a Commercial Panel, consisting of Mark Hughes (Convenor), Kevin Dinn, Leni Mayo, Peter Cooper, Luke Carruthers and Doug Osborn, will be set up to develop policies for the commercial sector, reporting to the Board by 15 September. The Commercial Reference Panel is charged with: 1. Reviewing the end-user needs of commercial users within the .au name-space, and the extent to which these are met by the existing 2LDs. 2. Developing a plan to meet the needs of this sector, including making recommendations for the creation of additional 2LDs with well-defined policies, and the use of multiple DNAs for 2LDs. 3. Refining the policies for the existing 2LDS to ensure maximum consistency when served by multiple DNAs. As matters of general principle to guide the Commercial Reference Panel, it was agreed: 1. There is a need for additional 2LDs to meet the reasonable needs of end-users for 3LDNs to identify products, services, events and trademarks. 2. There will be no requirement for each DNA to administer all 2LDs within the commercial sector. 3. Naming policies should be deterministic ie. eliminating subjective judgments if at all possible. 4. The introduction of additional competition, using multiple DNAs for existing commercial 2LDs as well as new 2LDs, should be scheduled to occur at the same time. 7. Code of Conduct Various modifications were suggested to the draft code of conduct, but not unanimously agreed. It was suggested that each "sector" might have its own code of conduct, and that Leni Mayo's draft be initially considered to apply to the commercial sector. Action A12: Leni Mayo to make changes to the draft Code of Conduct, responding to suggestions made at this meeting, and post the document to the Board within one week (ie by 25 August). 8. Next Meeting Action A13: a Board Committee meeting will be held in Sydney on 15 September to review the outputs from the Working Group, Reference Panel and individuals as agreed at this Board meeting and plan the next Board Meeting, taking into account the extent of amendments proposed to ADNA's M&A. <underline>New Action List (Summary) </underline> á Action A8: the Treasurer to provide details of official account for Members to arrange direct deposit of fees for 1997 and 1998 (by 15 September). á Action A9: A Working Group on ADNA Structure, consisting of Kate Lance, Michael Malone, Peter Gerrand, Iain Wilson and Luke Carruthers, is tasked with rewriting the M&A, taking into consideration the ACIF model, AVCC wishes, and the ISOC-AU proposal. The new proposal should clarify the objectives of ADNA, the use of the Reference Panels to develop policies, and the processes for developing and endorsing policies, including public consultation. The Working Group is to transmit its proposals first to the Board (by 15 September) for consideration, after which the Board will disseminate a proposal to the wider Internet community via the dns§intiaa.asn.au mailing list. á Action A10: Iain Morrison to provide input on what amendments the AVCC would like to see in the M&A. á Action A11: a Commercial Panel, consisting of Mark Hughes (Convenor), Kevin Dinn, Leni Mayo, Peter Cooper, Luke Carruthers and Doug Osborn, will be set up to develop policies for the commercial sector, reporting to the Board by 15 September. á Action A12: Leni Mayo to make changes to the draft Code of Conduct, responding to suggestions made at this meeting, and post the document to the Board within one week (ie by 25 August). á Action A13: a Board Committee meeting will be held in Sydney on 15 September to review the outputs from the Working Group, Reference Panel and individuals as agreed at this Board meeting and plan the next Board Meeting, taking into account the extent of amendments proposed to ADNA's M&A. [END] </x-rich>Content-Type: application/rtf; charset="us-ascii" Content-Disposition: attachment; filename="ADNA-minutes-18-Aug-97-(vn 2).rtf" Attachment converted: Artemis III:ADNA-minutes-18-Aug-97-(vn 2).r (????/----) (00009BD1)Received on Sun Aug 31 1997 - 13:30:09 UTC
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