DNS: Minutes of 2nd ADNA Board Meeting

DNS: Minutes of 2nd ADNA Board Meeting

From: Peter Gerrand <ceo§MelbourneIT.com.au>
Date: Sun, 31 Aug 1997 13:06:50 +1000
<x-rich>Please find below for your information (also attached in RTF format), the
Minutes of the Second ADNA Board Meeting.


Peter Gerrand

Secretary, ADNA

---------------------------------------------------------------------

Minutes of Second ADNA Board Meeting 18th August 1997

Held 2.00 to 6.00 pm at offices of Melbourne IT in Carlton, Victoria


0. Present:

Name		Representing		Email Address

(1) Directors

Luke Carruthers (Chairman)	intiaa	luke&#167;magna.com.au

Peter Gerrand (Secretary)	Melbourne IT	ceo&#167;MelbourneIT.com.au

Mark Hughes (Treasurer)	Tradegate	mark.hughes&#167;ccamatil.com

Simon Hackett	SAIA	simon&#167;internode.com.au

Allan Horsley	ATUG	horsleya&#167;atug.org.au

Kevin Dinn	AIA	kevin&#167;zip.wm.au

Michael Malone	ASN.AU	mmalone&#167;ii.net

Peter Cooper	WAIA	comrade&#167;obverse.com.au


(2) Observers

Kate Lance	ISOC-AU	clance&#167;connect.com.au

Terry Grosvenor-Jones	DoCA	tgrosven&#167;dca.gov.au

Ron Cameron	ACCC	ron.cameron&#167;accc.gov.au

Leni Mayo	Top Level Registries	leni&#167;toplevel.com.au

Iain Morrison	AVCC	avc-it&#167;unimelb.edu.au

Doug Osborn (Minutes)	Melbourne IT	doug&#167;MelbourneIT.com.au


1. Documents Tabled

2/1	Agenda

2/2	Company Register Index

2/3	Memorandum of Association & Articles of Association

2/4	Minutes of 1st Annual General Meeting of 23/6/97

2/5	Minutes of Board Meeting #1 of 23/6/97

2/6	ISOC-AV Proposal

2/7	Leni Mayo: DNA Terms & Conditions

2/8	Kevin Dinn: DNA Selection Criteria

2/9	Australian Domain Size Summary


2. Minutes of Meeting #1 (doc. 2/5) and Business Arising

Moved by Allan Horsley: that the Minutes for the previous Board Meeting
be accepted. 

Carried unanimously


Action Points from Previous Meeting:

Nominations for independent Chair: no other nominations were received.
Luke Carruthers and Peter Gerrand are to meet the current nominee and try
to persuade him to accept.

Software for multiple DNAs: Michael Malone reported that a technique had
been proposed and a distribution list has been created. No further action
was considered necessary.

Drafting of DNA Code of Practice and Selection Criteria - done.

Setting up the ADNA account: See Treasurer's report  

Drafting Selection Criteria for new 2LDs - done, but resulted in a list
of current issues needing to be resolved.

Press Release - produced and sent on the dns mailing list.

Distribution of documents - done


3. Appointment of a Solicitor

Moved by Peter Gerrand: that Phillips Fox be appointed as solicitor to
ADNA.

Carried unanimously


4. Treasurer's Report

The Treasurer reported that the currently issued cheques should be
cancelled as they have gone astray.

No expenses have been incurred to date other than the Phillips Fox fees
(currently $10,600 estimated due). All directors are requested to pay an
additional $1000 fee (payment in advance for next year's subscription).
Michael Malone, DNA for asn.au, is not required to pay the fees, as
asn.au is a non-fee-charging domain.

Action A8: the Treasurer to provide details of official account for
Members to arrange direct deposit of fees for 1997 and 1998 (by 15
September).


5. Membership and Structure of ADNA

Discussion initially centred on the introduction of a third membership
category for any interested parties that are excluded by the current
Memorandum and Articles of Association (M&A). It was pointed out that the
recently formed ACIF (Australian Communications Industry Forum), also an
industry self-regulatory body, has been structured to accommodate both
not-for-profit associations and for-profit companies, with a fee
structure based on annual revenue.  ACIF also allows for an Assembly of
all Members to approve policies. 


The meeting agreed that 

 Much could be gained from studying the ACIF M&A

 The current ADNA articles are too broad and do not adequately state
ADNA's objectives. 


ISOC-AU's concerns were discussed at length, including the need for
separation between the social objectives of the ADNA policy and the
implementation/regulatory policies, as well as the need for adequate
representation for 'non-commercial' DNAs.

Ron Cameron stated the ACCC's concerns as being principally that
competitive markets are not diminished, and that consumers are protected
>from misleading or deceptive conduct. 


It was agreed that as part of an improved structure for ADNA, 'reference
panels' would be set up to develop the DN policies needed for each of the
major sectors of end-users: commercial, educational and government. It
was agreed that the relevant end-users of each sector need to be
adequately represented on each panel before ADNA can endorse policies for
that sector.


The commercial sector would include com.au, net.au, possibly org.au and
asn.au, and any additional 2LDs to serve the needs of the general
Australian business sector.

The educational sector would include edu.au and any additional 2LDs to
serve the needs of this sector, which includes the primary, secondary and
tertiary educational sectors in Australia

The government sector would include gov.au and any additional 2LDs to
serve the needs of this sector, which includes all levels of government
in Australia.

It was considered that ADNA's current membership provides good
representation of end-users of the commercial sector but inadequate
representation of end-users of the educational and government sectors,
and their participation in the Reference Panels would be encouraged.


Some support was given to the suggestion that additional panels be
created for non-profit organisations and other sectors. 


Action A9: A Working Group on ADNA Structure, consisting of Kate Lance*,
Michael Malone, Peter Gerrand, Iain Wilson and Luke Carruthers, is tasked
with rewriting the M&A, taking into consideration the ACIF model, AVCC
wishes, and the ISOC-AU proposal. The new proposal should clarify the
objectives of ADNA, the use of the Reference Panels to develop policies,
and the processes for developing and endorsing policies, including public
consultation.  The Working Group is to transmit its proposals first to
the Board (by 15 September) for consideration, after which the Board will
disseminate a proposal to the wider Internet community via the
dns&#167;intiaa.asn.au mailing list.

*Kate indicated that she would be able to contribute to this Working
Group only after mid-September.


Action A10: Iain Morrison to provide input on what amendments the AVCC
would like to see in the M&A.


6. Creation of Additional 2LDs (Second Level Domain Names)

ADNA will consider the creation of additional 2LDs. It was agreed that
any proposed new 2LD must have a stated purpose and policy, before it
will be considered by the relevant Reference Panel.


6.1 Commercial Reference Panel

Various "Reference Panels" will be created to look at additional 2LDs
within a particular "sector". Action A11: a Commercial Panel, consisting
of Mark Hughes (Convenor), Kevin Dinn, Leni Mayo, Peter Cooper, Luke
Carruthers and Doug Osborn, will be set up to develop policies for the
commercial sector, reporting to the Board by 15 September.


The Commercial Reference Panel is charged with:

1. Reviewing the end-user needs of commercial users within the .au
name-space, and the extent to which these are met by the existing 2LDs. 

2. Developing a plan to meet the needs of this sector, including making
recommendations for the creation of additional 2LDs with well-defined
policies, and the use of multiple DNAs for 2LDs.

3. Refining the policies for the existing 2LDS to ensure maximum
consistency when served by multiple DNAs.


As matters of general principle to guide the Commercial Reference Panel,
it was agreed:

1. There is a need for additional 2LDs to meet the reasonable needs of
end-users for 3LDNs to identify products, services, events and
trademarks.

2. There will be no requirement for each DNA to administer all 2LDs
within the commercial sector.

3. Naming policies should be deterministic ie. eliminating subjective
judgments if at all possible.

4. The introduction of additional competition, using multiple DNAs for
existing commercial 2LDs as well as new 2LDs, should be scheduled to
occur at the same time.


7. Code of Conduct

Various modifications were suggested to the draft code of conduct, but
not unanimously agreed. It was suggested that each "sector" might have
its own code of conduct, and that Leni Mayo's draft be initially
considered to apply to the commercial sector.


Action A12: Leni Mayo to make changes to the draft Code of Conduct,
responding to suggestions made at this meeting, and post the document to
the Board within one week (ie by 25 August).


8. Next Meeting

Action A13: a Board Committee meeting will be held in Sydney on 15
September to review the outputs from the Working Group, Reference Panel
and individuals as agreed at this Board meeting and plan the next Board
Meeting, taking into account the extent of amendments proposed to ADNA's
M&A. 


<underline>New Action List (Summary)

</underline>

 Action A8: the Treasurer to provide details of official account for
Members to arrange direct deposit of fees for 1997 and 1998 (by 15
September).

 Action A9: A Working Group on ADNA Structure, consisting of Kate Lance,
Michael Malone, Peter Gerrand, Iain Wilson and Luke Carruthers, is tasked
with rewriting the M&A, taking into consideration the ACIF model, AVCC
wishes, and the ISOC-AU proposal. The new proposal should clarify the
objectives of ADNA, the use of the Reference Panels to develop policies,
and the processes for developing and endorsing policies, including public
consultation.  The Working Group is to transmit its proposals first to
the Board (by 15 September) for consideration, after which the Board will
disseminate a proposal to the wider Internet community via the
dns&#167;intiaa.asn.au mailing list.

 Action A10: Iain Morrison to provide input on what amendments the AVCC
would like to see in the M&A.

 Action A11: a Commercial Panel, consisting of Mark Hughes (Convenor),
Kevin Dinn, Leni Mayo, Peter Cooper, Luke Carruthers and Doug Osborn,
will be set up to develop policies for the commercial sector, reporting
to the Board by 15 September.

 Action A12: Leni Mayo to make changes to the draft Code of Conduct,
responding to suggestions made at this meeting, and post the document to
the Board within one week (ie by 25 August).

 Action A13: a Board Committee meeting will be held in Sydney on 15
September to review the outputs from the Working Group, Reference Panel
and individuals as agreed at this Board meeting and plan the next Board
Meeting, taking into account the extent of amendments proposed to ADNA's
M&A.


[END]
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